Board & Team

Location: Geneva, Switzerland (Hybrid – mix of remote and in-person). Must be based in Geneva with a valid work permit.

Start Date: June 2025

Duration: 10 months, with the possibility of extension based on project outcomes and funding

Employment Type: part-time Consultant (50%)

Salary: Entry-level, commensurate with experience

---

About GAHP

The Global Alliance on Health and Pollution (GAHP) is a Switzerland-based foundation committed to addressing pollution and environmental health challenges worldwide, especially in low- and middle-income countries. We are currently supporting the implementation of the Environmental Public Health (EPP) Program in Vietnam and Uganda, in collaboration with key international partners.

Position Summary

GAHP is seeking a Program & Administrative Associate to provide essential administrative and light project support for the EPP Program, particularly in Vietnam and Uganda. While the position is primarily administrative, it also offers opportunities to contribute to program coordination, communications, and event planning.

This is a great opportunity for a junior professional passionate about environmental health and international development to work with a dynamic, global team.

KEY RESPONSIBILITIES

Administrative & Operational Support:

• Review due diligence documents, partner expense reports, and project deliverables.
• Maintain an organized and secure digital filing system.
• Schedule meetings across time zones and prepare agendas and minutes.
• Support internal communication and document sharing within a globally distributed team.
• Maintain (create or revise) project archives and administrative records.

Project & Communications Support:

• Assist in coordinating activities under the EPP Program in Vietnam and Uganda.
• Contribute to drafting and reviewing presentations and communication materials.
• Collaborate with team members to write short articles, updates, or summaries for stakeholders and donors.
• Conduct small-scale research tasks as needed.
• Support the organization of meetings or events, both virtual and in-person.
• Participate in team meetings and contribute to group discussions.

Profile & Requirements

• 2–3 years of relevant work experience, preferably in an NGO, foundation, or international project setting.
• Strong organizational and administrative skills, with attention to detail.
• Excellent communication skills and ability to coordinate across multiple teams and cultures..
• Fluent in English and French (written and spoken) – Spanish or other languages are a plus
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Zoom, and shared document platforms (e.g., Google Drive, Box).
• Demonstrated interest in environmental health, sustainability, or public health.
• Reliable, proactive, and motivated to contribute to a mission-driven organization.
• Based in or able to work in Geneva, Switzerland, with the legal right to work.

HOW TO APPLY

• Please apply only if you meet all the criteria listed by 20th June 2025.
• Send your CV (max 2 pages), a letter of motivation (max 1 page), and contact details for 3 references to secretariat@gahp.net with the subject "Program & Administrative Associate_Your name".
• Each document should be named like this: Your Name_CV_Program & Administrative Associate; Your Name_CL_Program & Administrative Associate.

We are looking for a motivated, proactive, ambitious, and engaged individual who is eager to grow and make a meaningful contribution to our mission!

Location:  Vietnam (with domestic travel)

Time Commitment: Full-time

Duration: June 2025- March 2026

Start Date: June 2025

---

OVERVIEW

GAHP is currently seeking a well-qualified, motivated, and detail-oriented full-time Consultant to fulfill the Program Coordinator role to support the implementation and coordination of the EPP Program in Vietnam (2025–2026). This role is critical to ensure the timely delivery of program milestones in 2025 and to support the timely implementation of the program. The selected Consultant fulfills these responsibilities:

KEY RESPONSIBILITIES

Program Management (~60%)

• Support day-to-day implementation of the program in Vietnam, including coordination of partners and experts, organizing events, and preparing presentations.

• Monitor program timelines, deliverables, and progress; track donor-specific deliverables.

• Assist in grant reporting and program documentation.

• Coordinate and support local partners.

• Provide regular updates and support to the GAHP Secretariat, the Program Manager, and the donor as required.

• Represent GAHP in relevant Secretariat, partner, and donor meetings, as well as country-level and global communications meetings.

• Support partners in drafting and revising project reports, briefing papers, and communications materials in collaboration with team members.

• Serve as the interim point person for the country program.

• Follow up with partners to ensure that the project deliverables are met.

• Translate documents (Vietnamese/English/Vietnamese) when necessary

Communication (~10%)

• Assist the Communication Manager and the partners' communication staff in coordinating communication material for the newsletters, articles, and presentations.

• Join the regular local and global communication meetings.

Administrative Support (~30%)

• Process receipts, expense reports, and related financial documentation as required.

• Support the preparation and finalization of contracts and consultant agreements.

• Schedule meetings, prepare agendas, and maintain records of key discussions.

• Compile program updates for GAHP newsletters, donor newsletters, blogs, and/or donor reports.

Other Requirements:

• Flexibility to potentially attend early morning or late-night meetings across time zones, when necessary.

• Occasional domestic travel may be required.

Ideal Candidate Profile:

• Experience in program management, international development, public health, or environmental programs.

• Strong organizational, communication, and writing skills.

• Demonstrated ability to work independently and as part of a multicultural, remote team.

• Prior experience with grant reporting and donor communications.

• Fluency (written and oral) in Vietnamese and English, other languages a plus.

• Degree in Environmental Science, Global Health, International Relations, or similar degree.

• Experience in networking with government agencies and national and international stakeholders.

• Excellent Report writing skills in English, samples of writing are required.

Will be considered a Plus:

• Prior experience with implementing Aid projects in Vietnam.

• Experience in implementing awareness campaigns and projects in Vietnam.

• Experience in pesticide use, safe practices, agricultural methods, and open burning.

• Experience in organizing workshops.

• Technology skills: Dropbox, Box, Asana, Google Drive, PowerPoint, Excel, Microsoft Word, etc.

HOW TO APPLY: Interested candidates should submit the following to secretariat@gahp.net:

• A detailed CV and cover letter highlighting relevant experience.

• Contact details for three references.

• Please include "Country Program Coordinator - Vietnam - Your Name" in the subject line.

Location: Remote (with potential travel)

Time Commitment: Full-time

Duration: June 2025- March 2026

Start Date: June 2025

---

Overview:

GAHP is currently seeking a well-qualified, motivated, and detail-oriented full-time Consultant to fulfill the Program Manager role to support the implementation and coordination of two core programs: the Health and Pollution Action Planning (HPAP) program (with a current focus in Uganda) and the EPP Program in Vietnam (2025–2026). This role is critical to ensure the timely delivery of program milestones in 2025 and to support program growth.

The selected Consultant fulfills these responsibilities and will also step in for the Senior HPAP Manager during her maternity leave/absence.

KEY RESPONSIBILITIES

Program Management (~60%)

• Support day-to-day implementation of the HPAP program in Uganda, including coordinating partners and experts, organizing events, and preparing presentations.

• Monitor program timelines, deliverables, and progress; track donor-specific deliverables.

• Assist in grant reporting and program documentation.

• Coordinate and support the local program coordinator and local communications officer in Uganda.

• Provide regular updates and Support to the GAHP Secretariat and Executive Director.

• Represent GAHP in relevant Secretariat, partner, and donor meetings, as well as country-level and global communications meetings.

• Draft and revise project reports, briefing papers, and communications materials in collaboration with team members.

• Serve as interim point person for the HPAP program and other programs during the Senior HPAP Manager's maternity leave.

• Follow up with partners to ensure that the project deliverables are met.

Fundraising (~10%)

• Assist GAHP staff and partners in drafting funding proposals to various donors to ensure project sustainability and continued local engagement post-grant.

Administrative Support (~30%)

• Process receipts, expense reports, and related financial documentation.

• Support the preparation and finalization of contracts and consultant agreements.

• Schedule meetings, prepare agendas, and maintain records of key discussions.

• Compile program updates for GAHP newsletters, donor newsletters, blogs, and donor reports.

Other Requirements:

• Flexibility to attend early or late-night meetings across time zones, when necessary.

• Occasional international or domestic travel may be required.

Ideal Candidate Profile:

• Experience in program management, international development, public health, or environmental programs.

• Strong organizational, communication, and writing skills.

• Demonstrated ability to work independently and as part of a multicultural, remote team.

• Prior experience with grant reporting and donor communications.

• Fluency (written and oral) in French and English, as well as another language, is a plus.

• Degree in Transnational Environmental Science and Political Economy; Global Health, International relations, or similar degree.

• Experience in networking with government agencies and national and international stakeholders

• Excellent report writing.

Will be considered a strong Plus:

• Prior experience with implementing HPAP Activities

• Experience in implementing awareness campaigns projects in Africa (in Uganda, a strong plus).

• Experience in pesticide use, safe practices, and agricultural methods.

• Facilitated workshops on safe practices on how to handle pesticides and or ULABs.

• Technology skills: Dropbox, Box, Asana, Google Drive, PowerPoint, Excel, Microsoft Word, etc.

HOW TO APPLY: Interested candidates should submit the following to secretariat@gahp.net:

• A detailed CV & cover letter highlighting relevant experience.

• Contact details for three references.

• Please include "Program Manager - Your Name" in the subject line.