[JOB OPPORTUNITY] Program & Administrative Associate

Location: Geneva, Switzerland (Hybrid – mix of remote and in-person). Must be based in Geneva with a valid work permit.

Start Date: June 2025

Duration: 10 months, with the possibility of extension based on project outcomes and funding

Employment Type: part-time Consultant (50%)

Salary: Entry-level, commensurate with experience

About GAHP

The Global Alliance on Health and Pollution (GAHP) is a Switzerland-based foundation committed to addressing pollution and environmental health challenges worldwide, especially in low- and middle-income countries. We are currently supporting the implementation of the Environmental Public Health (EPP) Program in Vietnam and Uganda, in collaboration with key international partners.

Position Summary

GAHP is seeking a Program & Administrative Associate to provide essential administrative and light project support for the EPP Program, particularly in Vietnam and Uganda. While the position is primarily administrative, it also offers opportunities to contribute to program coordination, communications, and event planning.

This is a great opportunity for a junior professional passionate about environmental health and international development to work with a dynamic, global team.

KEY RESPONSIBILITIES

Administrative & Operational Support:

• Review due diligence documents, partner expense reports, and project deliverables.

• Maintain an organized and secure digital filing system.

• Schedule meetings across time zones and prepare agendas and minutes.

• Support internal communication and document sharing within a globally distributed team.

• Maintain (create or revise) project archives and administrative records.

Project & Communications Support:

• Assist in coordinating activities under the EPP Program in Vietnam and Uganda.

• Contribute to drafting and reviewing presentations and communication materials.

• Collaborate with team members to write short articles, updates, or summaries for stakeholders and donors.

• Conduct small-scale research tasks as needed.

• Support the organization of meetings or events, both virtual and in-person.

• Participate in team meetings and contribute to group discussions.

Profile & Requirements

• 2–3 years of relevant work experience, preferably in an NGO, foundation, or international project setting.

• Strong organizational and administrative skills, with attention to detail.

• Excellent communication skills and ability to coordinate across multiple teams and cultures..

• Fluent in English and French (written and spoken) – Spanish or other languages are a plus

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Zoom, and shared document platforms (e.g., Google Drive, Box).

• Demonstrated interest in environmental health, sustainability, or public health.

• Reliable, proactive, and motivated to contribute to a mission-driven organization.

• Based in or able to work in Geneva, Switzerland, with the legal right to work.

HOW TO APPLY

• Please apply only if you meet all the criteria listed by 20th June 2025.

• Send your CV (max 2 pages), a letter of motivation (max 1 page), and contact details for 3 references to secretariat@gahp.net with the subject "Program & Administrative Associate_Your name".

• Each document should be named like this: Your Name_CV_Program & Administrative Associate; Your Name_CL_Program & Administrative Associate.

We are looking for a motivated, proactive, ambitious, and engaged individual who is eager to grow and make a meaningful contribution to our mission!